Thank you for your support, please find below some further information for exhibitors and sponsors to the UKSG Forum. We will add further information on this page as soon as approach the event. In the meantime please don’t hesitate to contact events@uksg.org or Bev@uksg.org for any immediate questions.
Actions
1. Please complete this the following form in full by Friday 1st November.
2. It is your responsibility to register your stand personnel as soon as possible via the event webpage – https://bit.ly/44liwIX, you will be notified when the registration is live. (please note the maximum number of places per organisation is 6 – excluding speakers, any queries with this please do let us know.)
3. Sponsors only – we will be in touch with more details on the advert and banner ad shortly.
A-Z of Further Information
Accommodation
Birmingham has a plentiful supply of varied accommodation options to suit all budgets – the venue accommodation can be booked via the online website – https://www.leonardohotels.co.uk/hotels/birmingham
Badges
All attendees are required to wear a conference badge. Badges should be collected from the registration desk on arrival and worn throughout the day. Registration will take place in linked rooms – 112/114/116 this can be found on the first floor which is accessible via lifts or stairs and adjoining the exhibition area. There will be no on-site registration.
Car Parking
The hotel has 200 parking spaces onsite which are available on a first-come first-served basis.
Please note that the hotel’s postcode is B1 2HQ, but in order to access the car park on Berkley Street, please use the postcode B1 2LF. The cost per 24 hours is £16.50. There is a height restriction of 1.7m. The following tariffs apply:
- Up to 1 hour: £2.50
- Up to 2 hours: £4.00
- Up to 3 hours: £5.00
- 4 to 6 hours: £8.00
- 7 to 10 hours: £11.50
- 11 to 24 hours: £16.50
Please note: There is a height restriction of 1.7m in the multistorey car park.
The nearest public car park is 4 min walk away at Brindley Place. It is opened 24 hours and the cost is £20.00 for 24 hours.
*The above prices are subject to change.
From June 2021, the Birmingham Clean Air Zone (CAZ) came into effect and operates 24 hours a day, 365 days a year. It is designed to reduce vehicle emissions inside the city centre. To view details, as well as check your vehicle compliance with the scheme, please visit https://www.gov.uk/check-clean-air-zone-charge
Damages
Any damage which has been caused by your company will be charged by the hotel to your company, please do not stick anything to the wall of the exhibition room.
Delegate List
A delegate list will be provided to exhibitors approximately 1 week prior to the event direct to the person who made your booking (name and organisation only, as usual).
Delivery and Collection of items
All deliveries to the hotel should be clearly marked with the following details and delivery:
Exhibitor Name:
Contact No:
UKSG Forum Thursday 5th December 2024
Room: 105/106/108/110
Leonardo Royal Hotel Birmingham
245 Broad Street, Birmingham, B1 2HQ
Deliveries will only be accepted from Wednesday 4th December.
Exhibitors should ensure that arrangements are made for the collection or disposal of all items at the end of the event. All items for collection should be clearly labelled with full contact details and be collected by end of Friday 6th December, please notify a member of the hotel staff of these details before you leave. UKSG and the hotel are unable to arrange return shipments on your behalf.
Items not collected by this time will be put into temporary storage but there is no guarantee that they will not be disposed of after the stated collection time cut-off.
UKSG and the venue cannot take responsibility for any goods delivered by courier or postal services that are received by the organisers or their on-site representatives.
Disability Access
Throughout the hotel, accessibility features include:
- Accessible toilets in public areas
- Lifts to all floors
Located at the front entrance to the hotel is ramp for easy access.
Drop off points
The hotel suggests if you are dropping off large items this is best done by parking in the car park on Berkley Street, please use the postcode B1 2LF. There is a rear entrance where a lift is available to directly access the 1st floor where the event is taking place.
Alternatively, there is limited on street parking on Berkley Street which is pay and display with access to both the rear and front entrance of the hotel.
Height restrictions
Please note the ceiling height in the exhibition room is 2.3m
Set up Information
The forum opens to delegates for registration at 09:30am, you are welcome to set up your tabletop space from 08:30am and we ask you to ensure you are fully set up by 09:30am. The exhibition will be held in linked rooms – 105/106/108/110
Smoking
In accordance with legislation, the venue operates a No Smoking policy in ALL enclosed areas.
Stand personnel registration
Please ensure you have registered your stand personnel as soon as possible via the main event website once registration is open- https://bit.ly/44liwIX
Storage
There is no space available at the hotel for storage during the event. You will need to store packaging underneath your table.
Sustainability
If you have any left over give aways you do not wish to take back to the office please let the organisers know and we can arrange for them to be gifted to an appropriate charity. If you have any large items eg banners/posters please ensure you take these away with you to arrange suitable recycling. The hotel is unable to depose of any large items on your behalf.
Travel Information
If you’re planning on arriving into the city by rail, the hotel is situated 15 minutes by foot from Birmingham New Street station. The hotel is well located and close to all key transport links in Birmingham, please click here for more details.
Do note: The hotel is situated in Birmingham Clean Air Zone (CAZ) which operates 24 hours a day, 365 days a year. It is designed to reduce vehicle emissions inside the city centre. To view details, as well as check your vehicle compliance with the scheme, please visit https://www.gov.uk/check-clean-air-zone-charge
Trolleys
Trolleys are not provided by the hotel we suggest you bring your own if you require one.
Venue
The full address of the venue is Leonardo Royal Hotel Birmingham, 245 Broad Street, Birmingham, B1 2HQ. Do note the previous names was Jury’s Inn.
Wi-Fi
Wi-Fi is available throughout the hotel, more details will be provided on the day.